Supplier fact sheet

Human Resource Summit
11- 13 October 2021, Warwick Conferences, Coventry

VENUE ADDRESS
Warwick Conferences, University of Warwick, Coventry, CV4 7SH

ACCOMMODATION ADDRESS
Radcliffe, Warwick Conferences, University of Warwick, Coventry, CV4 7SH

TIMINGS
See here for event timings. Please note all evening mealtimes are part of the Summit. There will be a chance for informal networking over lunch.

KEY DATES
The Dashboard is now open. You will be sent a link to create a password in order to log on to our secure Dashboard. Please keep this email for future reference as you will need the login details for all future steps.

Once you're logged on, please complete the 3 tabs on the top of your Dashboard:

  1. Your profile: Complete your company profile and upload your travel details by Thursday 9 September. This will take approximately 20 minutes to complete. Please send a high-resolution version of your company logo & a head and shoulder photo of yourself (at least 300 x 300 pixels) to event.team@summit-events.com if this is not already showing on the Dashboard.
  2. Selections: Thursday 16 September from this date you can start to select your delegate meetings. The deadline to finalise your choices is Midday Thursday 30 September.
  3. Your provisional schedule: Monday 4 October your schedule will be available to review
  4. Schedule change feedback: Wednesday 6 October please notify us if you would like to discuss schedule changes you wish to make to your schedule before this date

PLEASE NOTE - the ‘Company’ tab can only be completed by the lead representative. Please contact your account manager if you are unsure who the lead representative is.

DELEGATE MEETINGS
Suppliers will be required to select the number of one-to-one meetings included in their package plus an additional 8 selections as a backup. In addition, Suppliers will also have the opportunity to have up to 4 mealtime meetings per representative. Please make an additional 5 mealtime requests per representative.

Please review the delegate profiles and make your requests by Midday on Thursday 30 September. Delegates will also select meetings with you based on the information you have provided in your profile and you will be able to see which delegates have asked for a meeting with you under each of their profiles.

Your schedule will be available to review on Monday 4 October. If there are any supplier meetings that you feel would not be a good use of time for either party, please notify us by Wednesday 6 October. We cannot guarantee any amendment requests after this date.

Please note that you will receive your final timetable when you arrive at the event.

RESERVING YOUR TRAVEL
We will reimburse travel up to £100 after the event directly to your nominated bank account.

When you submit details of your transport expenses on our Dashboard you will also be asked to complete the name of the account holder, account number and sort code together with the cost of your travel. Don’t forget to send us a copy of your e-ticket/receipt. If you are driving please declare how many miles so we can expense you at 0.45p a mile. We will transfer all refunds within two weeks of the event.

Registration takes place at Registration takes place in Radcliffe, Warwick Conferences at 14:30 so please make sure you arrive in good time for this!

GETTING TO WARWICK CONFERENCES
If you are travelling by train, we recommend heading to Coventry Rail Station. You can easily reach Coventry Station from all over the UK, many of which run frequent and direct services. Taxis are readily available from the bus terminal, and the campus is just a short (approx. 10 min) journey away. If it is more convenient to travel to Warwick Train Station, please bear in mind this is approx. 20 minutes from Warwick Conferences.

If you are planning on driving, free car parking is available on site.

For more information on travel recommendations please click here.

DRESS CODE
We suggest business-casual attire for the Monday dinner and during the days and something smart-casual for Tuesday evening.

DIETARY
Please do let us know your dietary requirements and allergies. If you are a vegetarian, please specify if you eat fish. These details can be entered via the Dashboard when submitting your travel details.

TRAVEL INSURANCE
We do not offer travel insurance. Please ensure you make your own arrangements regarding travel insurance.

CONTACT FOR THE EVENT
Kairen Lewis, Head of Operations
Email: kairen.lewis@summit-events.com Tel: 020 7828 2278