Delegate fact sheet

People Development Summit 2020
13-15 July, Dolce La Hulpe, Brussels

VENUE ADDRESS
Dolce La Hulpe Brussels, 135, Chaussée de Bruxelles,1310 La Hulpe, Belgium
Tel: 32 (0) 2 290 98 00

TIMINGS
Monday 13

14:30 – Registration and coffee
17:00 - Debate Mate showcase - Employing the Millennial workforce
19:00 – Welcome dinner – where possible we would encourage you to book a flight that gets you to the hotel in good time for the dinner

Tuesday 14
08:30 – 18:00 1:1 meetings and strategy groups
19:30 – 23:00 Dinner at an external venue

Wednesday 15
08:30 – 14:00 1:1 meetings and strategy groups
14:00 – 15:00 Lunch and close
Please note all evening mealtimes are part of the Summit

KEY DATES
The Dashboard is now open. You will be sent a link to create a password in order to log on to our secure Dashboard. Please keep this email for future reference as you will need the log in details for all future steps.

Once your logged on, please complete the tabs on the top of your Dashboard:
1) Your profile: Complete your company profile and upload your travel details by the 10 June. This will take approximately 20 minutes to complete. Please send a high resolution version of your company logo & a head and shoulder photo of yourself (at least 300 x 300 pixels) to eventteam@summit-events.com if this is not already showing on the Dashboard.
2) Selections: From 17 June you can start to select your supplier meetings + strategy groups. The deadline to finalise your choices is 1 July.
3) Your provisional schedule: 7 July your schedule will be available to review
4) Schedule change feedback: 9 July please notify us if you would like to discuss schedule changes you wish to make to your schedule before this date

STRATEGY GROUPS & ACTION LEARNING WORKSHOPS
There are 6 strategy sessions & 2 action learning workshops for you to choose from. Please rate each session in order of preference. You can expect to attend a minimum of 3 sessions and a maximum of 4.

SUPPLIER MEETINGS
You can expect to have around 12 supplier meetings during the Summit. Please review the supplier profiles and make your requests by the 1 July deadline. Suppliers will also select meetings with you based on the information you have provided in your profile and you will be able to see which suppliers have asked for a meeting with under each of their profiles.

Your schedule will be available to review on the 7 July. Please be open minded when reviewing your schedule, the Summit is fully funded by suppliers who pay upwards of £10,000 to attend. If there are any supplier meetings that you feel would not be a good use of time for either party, please notify us by the 9 July. We cannot guarantee any amendment requests after this date.
Please note that you will receive your final timetable when you arrive at the event.

WEEKEND ACCOMMODATION
If you wish to extend your stay in Brussels, additional nights can be booked directly with the hotel via their website: Dolce La Hulpe, Brussels.

Please note we are unable to book any of your additional nights at the hotel on your behalf. However, if you do decide to stay on, please send your reservation confirmation number to eventteam@summit-events.com and we will request that you remain in the same room for the duration of your stay. If you need any help with this please do let us know and we will be more than happy to help. Please note your partner should join you after 14:30 on Wednesday 15 July.

If you are planning to extend your stay in another hotel for the week we have put together a People Development Summit 2020 HotelMap that shows the nearby accommodation options and best possible rates and special offers. The map displays live availability and allows you to book directly with each hotel: https://hotelmap.com/pro/M8DQN#calendar

RESERVING YOUR TRAVEL
We will reimburse up to £150 after the event directly to your nominated bank account.
When you submit details of your travel on our Dashboard you will also be asked to complete the name of the account holder, account number and sort code together with the cost of your travel. Don’t forget to send us a copy of your e-ticket. We will transfer all refunds within two weeks of the event.

GETTING TO THE HOTEL
Taxis from Brussels airport and train station cost approx. EUR 75€ (approx. £65) and takes around 35 minutes. In this case, we would highly recommend that you book your travel to Brussels to coincide with our transfers. Further information on transfers from/to the airport will be sent to you with travel information.

Please note, the hotel is situated outside of Brussels and therefore any return taxis booked from the hotel to Brussels airport/Eurostar terminal must be booked well in advance via the hotel.

DRESS CODE
We suggest smart dinner attire for the Monday dinner, business dress during the day and something smart-casual for Tuesday evening.

INTERNET
Internet is free of charge in the hotel.

DIETARY
Please do let us know your dietary requirements and allergies. If you are a vegetarian, please specify if you eat fish. These details can be entered via the Dashboard when submitting your flight details.

TRAVEL INSURANCE
We do not offer travel insurance. Please ensure you make your own arrangements with regards to travel insurance.

CANCELLATION
If you cancel after 11 May 2020 (2 months prior to the event) you will be charged £2,000. We are, however, happy to discuss a suitable replacement from your company to attend in your place if you no longer able to attend the summit.

CONTACT FOR THE EVENT
Kairen Lewis, Head of Operations
Email: kairen.lewis@summit-events.com Tel: 020 7828 2278

Rosie Mathers, Event Manager
Email: rosie.mathers@summit-events.com Tel: 020 7828 2278

For more information please refer to our FAQ's.