See here for event timings. Please note all evening mealtimes are part of the Summit. There will be a chance for informal networking over lunch.
The Dashboard is now open. You will be sent a link to create a password in order to log on to our secure Dashboard. Please keep this email for future reference as you will need the login details for all future steps.
Once you're logged on, please complete the 3 tabs on the top of your Dashboard:
- Your profile: Complete your company profile and upload your travel details by Friday 9 February. This will take approximately 20 minutes to complete. Please send a high-resolution version of your company logo & a head and shoulder photo of yourself (at least 300 x 300 pixels) to firstname.lastname@example.org if this is not already showing on the Dashboard.
- Selections: Friday 16 February from this date you can start to select your supplier meetings, strategy groups + action learning workshops. The deadline to finalise your choices is Midday Monday 4 March
- Your provisional schedule: Wednesday 6 March your schedule will be available to review
- Schedule change feedback: Midday Thursday 7 March please notify us if you would like to discuss schedule changes you wish to make to your schedule before this date.
PLEASE NOTE - the ‘Company’ tab can only be completed by the lead representative. Please contact your account manager if you are unsure who the lead representative is.
Suppliers will be required to select the number of one-to-one meetings included in their package plus an additional 10 selections as a backup. In addition, Suppliers will also have the opportunity to have up to 4 mealtime meetings per representative. Please make an additional 8 mealtime requests per representative.
Please review the delegate profiles and make your requests by Midday Monday 4 March. Delegates will also select meetings with you based on the information you have provided in your profile and you will be able to see which delegates have asked for a meeting with you under each of their profiles.
Your schedule will be available to review on Wednesday 6 March. If there are any meetings that you feel would not be a good use of time for either party, please notify us by Midday Thursday 7 March. We cannot guarantee any amendment requests after this date.
Please note that you will receive your final schedule when you arrive at the event.
If you wish to extend your stay at the InterContinenal Hotel, Madrid we do recommend booking your stay directly as it is a standard rate that will remain the same right up until the event. You will need to email Antonia.Garcia@ihg.com and make it clear that you are a participant of the Summit Event by referencing Summit Events. The rate for a single-occupant room is €220 and €240 for double occupancy plus 10% VAT with breakfast included.
Please note we are unable to book any of your additional nights at the hotel on your behalf. However, if you do decide to stay on, please send your reservation confirmation number to email@example.com and we will request that you remain in the same room for the duration of your stay. If you need any help with this please do let us know and we will be more than happy to help.
If you are planning to extend your stay in another hotel we have put together a People Development Summit 2024 HotelMap that shows the nearby accommodation options and best possible rates and special offers. The map displays live availability and allows you to book directly with each hotel:
If your friends or family are joining you for the weekend, please request that they meet you after 15:00 on Friday 15 March.
RESERVING YOUR FLIGHT
We will reimburse travel up to £150 after the event directly to your nominated bank account.
When you submit details of your transport expenses on our Dashboard you will also be asked to complete the name of the account holder, account number and sort code together with the cost of your travel. Don’t forget to send us a copy of your e-ticket. We will transfer all refunds within two weeks of the event.
GETTING TO THE HOTEL
We have organised coach transfers for the recommended flights. A member of the Summit team will meet you at the airport and the coaches will take you to the Intercontinental Madrid. Please click here for more information on recommended flights and alternative ways of getting to the hotel from the airport.
We suggest business-casual attire for the Wednesday dinner and during the days and something smart-casual for Thursday evening.
Please do let us know your dietary requirements and allergies. If you are a vegetarian, please specify if you eat fish. These details can be entered via the Dashboard when submitting your travel details.
Internet is free of charge in the hotel.
We do not offer travel insurance. Please ensure you make your own arrangements regarding travel insurance.
CONTACT FOR THE EVENT
Kairen Lewis, Head of Operations
Email: firstname.lastname@example.org Tel: 020 7828 2278