Supplier fact sheet

People Development Summit 2020
11 - 13 March 2020, Dolce La Hulpe, Brussels

VENUE ADDRESS
Dolce La Hulpe, Brussels, 135, Chaussée de Bruxelles | 1310 La Hulpe | Belgium
Tel: 32 (0) 2 290 98 00

TIMINGS
Wednesday 11
14:30 – 15:30 Registration
18:15 – 19:00 Welcome drinks
19:00 – 21:00 Dinner
21:00 – 21:45 Opening keynote presentation

Thursday 12
08:30 – 18:00 1:1 meetings and strategy groups
19:30 – 23:00 Dinner at an external venue

Friday 13
08:30 – 14:00 1:1 meetings and strategy groups
14:00 – 15:00 Lunch and close
Please note all mealtimes are part of the Summit

KEY DATES
The Dashboard opens on 12 December. You will be sent a link to create a password in order to log on to our secure Dashboard. Please keep this email for future reference as you will need the log in details for all future steps.

Once your logged on, please complete the tabs on the top of your Dashboard:
1) Your profile: Complete your company profile and upload your travel details by the 10 February. This will take approximately 20 minutes to complete. Please send a high resolution version of your company logo & a head and shoulder photo of yourself (at least 300 x 300 pixels) to event.team@summit-events.com if this is not already showing on the Dashboard.
2) Selections: From 17 February you can start to select your supplier meetings + strategy groups. The deadline to finalise your choices is 2 March.
3) Your provisional schedule: 4 March your schedule will be available to review
4) Schedule change feedback: 6 March please notify us if you would like to discuss schedule changes you wish to make to your schedule before this date

WEEKEND ACCOMMODATION
If you wish to extend your stay in Brussels, additional nights can be booked directly with the hotel via their website: Dolce La Hulpe, Brussels.

Please note we are unable to book any of your additional weekend nights at the hotel on your behalf. However, if you do decide to stay on, please send your weekend reservation confirmation number to eventteam@summit-events.com and we will request that you remain in the same room for the duration of your stay. If you need any help with this please do let us know and we will be more than happy to help. Please note your partner should join you after 15:00 on Friday 13 March.

If you are planning to extend your stay in another hotel for the weekend we have put together a People Development Summit 2020 HotelMap that shows the nearby accommodation options and best possible rates and special offers. The map displays live availability and allows you to book directly with each hotel: https://hotelmap.com/pro/M8DQN#calendar

Alternatively, if you would like assistance with your hotel booking you can contact Jessica Heili, our dedicated concierge. If you email Jessica with your requirements, phone number and quoting Special Reference Code M8DQN to Jessica_Heili@HotelMap.com she will get back to you to discuss your hotel options.

RESERVING YOUR TRAVEL
We will reimburse up to £150 after the event directly to your nominated bank account.
When you submit details of your travel on our Dashboard you will also be asked to complete the name of the account holder, account number and sort code together with the cost of your travel. Don’t forget to send us a copy of your e-ticket. We will transfer all refunds within two weeks of the event.

GETTING TO THE HOTEL
Taxis from Brussels airport and train station cost approx. EUR 75€ (approx. £65) and takes around 35 minutes. In this case, we would highly recommend that you book your travel to Brussels to coincide with our transfers. Further information on transfers from/to the airport will be sent to you with travel information.

Please note, the hotel is situated outside of Brussels and therefore any return taxis booked from the hotel to Brussels airport/Eurostar terminal must be booked well in advance via the hotel.

RESERVING YOUR TRAVEL
We will reimburse up to £150 after the event directly to your nominated bank account.
When you submit details of your travel on our Dashboard you will also be asked to complete the name of the account holder, account number and sort code together with the cost of your flight. Don’t forget to send us a copy of your e-ticket. We will transfer all refunds within two weeks of the event.

DRESS CODE
We suggest smart dinner attire for the Wednesday dinner, business dress during the day and something smart-casual for Thursday evening.

INTERNET
Internet is free of charge in the hotel.

DIETARY
Please do let us know your dietary requirements and allergies. If you are a vegetarian, please specify if you eat fish. These details can be entered via the Dashboard when submitting your flight details.

TRAVEL INSURANCE
We do not offer travel insurance. Please ensure you make your own arrangements with regards to travel insurance.

CONTACT FOR THE EVENT
Kairen Lewis, Head of Operations
Email: kairen.lewis@summit-events.com Tel: 020 7828 2278

Rosie Mathers, Event Manager
Email: rosie.mathers@summit-events.com Tel: 020 7828 2278